With parental consent[^1], Dojo Tutor records the tutoring sessions that take place over Zoom between learners and tutors. These recordings are automatically deleted after 14 days by Zoom (unless we are required by law to retain it, need it to ensure the security of our community or our Service, or to enforce our Terms). Within this 14-day retention period, Dojo Tutor has these video recordings transcribed through the use of its service provider (“Tutoring Session Transcripts”). Additionally, within the 14-day period in which Zoom retains these recordings, Dojo Tutor may download from Zoom and store them on ClassDojo’s servers for so long as the learner’s account is active to display a library of past sessions to the parent, provide and maintain the service, conduct internal analysis, and keep our platform safe and secure. Unless a parent opts-in (or instructs Dojo Tutor) to further save the tutoring recording, the tutoring session video recording will then be deleted.

Dojo Tutor shares only the audio portion of the Zoom recordings of tutoring sessions between the learner and tutor with the service provider and ensures that the audio recordings are retained only to provide the service and deleted . Additionally, Dojo Tutor ensures that the audio recordings can not be used by the service provider for any other purpose. Dojo Tutor also ensures that the service provider can’t retain the Tutoring Session Transcripts for more than thirty (30) days, and can be deleted earlier upon request by Dojo Tutor.

Dojo Tutor obtains parental consent[^2] prior to allowing any AI processing on children’s personal information (or the disclosure of any children’s personal information to any service provider to perform this processing). Dojo Tutor utilizes integrated LLM Service Providers to perform certain AI related functions upon these Tutoring Session Transcripts as well as on the additional limited text-based non-identifying information indicated in the chart below (e.g. first name only, grade and tutoring subjects) (“Non-Identifying Text-Based Information”) in order to obtain AI-generated insights on tutoring sessions between our learners and tutors. The various AI related functions performed on the Tutoring Session Transcripts and Non-Identifying Text-Based Information are done through the use of Dojo Tutor-directed instructions or “prompts” to the LLM Service Providers (e.g., “summarize the tutoring session”). These text-only Tutoring Session Transcripts and Non-Identifying Text-Based Information are sent to the LLM Service Providers so as not to identify the learner (however, the learner’s name may be included within the Tutoring Session Transcript itself if identified in the tutoring session). The LLM Service Providers then process the text-only Tutoring Session Transcripts and Non-Identifying Text- Based Information (“inputs”) and prompts and generate a result (“output”) based on those inputs and prompts. The LLM Service Providers return the result or “output” to Dojo Tutor. Input, prompt, and output data processed by the LLM Service Providers are retained only transiently to provide the service and for trust and safety purposes; then deleted immediately upon creation of the outputs.

In addition to the AI Productivity Tools used as discussed further here, Dojo Tutor may also use certain AI tools to assist with other functions within the Services that do not involve learner personal information, but that may use parent or tutor personal information (e.g. to help create summaries of reviews that are shown publicly)(“Non-Learner Information”).

The various AI related functions performed on the Non-Learner Information are done through the use of Dojo Tutor-directed instructions or “prompts” to the LLM Service Providers (e.g., “summarize and highlight reviews”). The Non-Learner Information is also sent to the LLM Service Providers and the LLM Service Providers then process the Non-Learner Information (“inputs”) and prompts and generate a result (“output”) based on those inputs and prompts. The LLM Service Providers return the result or “output” to Dojo Tutor. Input, prompt, and output data processed by the LLM Service Providers are retained only transiently to provide the service and for trust and safety purposes; then deleted immediately upon creation of the outputs.

| Dojo AI Feature Category and Processing Done on Inputs | User Information Used to Provide the AI Feature (Inputs) | Output Generated | User Types Input is Collected from and Output Disclosed to | How this Information is provided to the LLM | Retention Period / Storage / Security | | :---- | :---- | :---- | :---- | :---- | :---- | | Keeping Families Informed We use tutoring session summaries for quality, review and progress tracking *Features Include: Trial Tutoring Session feedback Create automated written assessments from the trial tutoring session that the tutor can further edit (to allow for human input). Tutoring Session summariesCreate short written summaries from transcripts of what was covered in the tutoring session. Summaries are editable (to allow for human input). Tutoring Progress reportsGenerate automated, progress reports on how the learner is progressing based on recent tutoring sessions. Reports are editable by the tutor (to allow for human input). Recommended Homework Assignments and Home Activities for Learners and ParentsGenerate recommendations for activities parents and learners can do at home to support their tutoring efforts, as well as homework assignments that reflect the material covered in the tutoring session. Recommendations and recommended assignments are editable by the tutor (to allow for human input). Tutoring Highlights and Tutoring ClipsGenerate highlights containing summaries of Tutoring Session Transcripts capturing the learner’s breakthroughs during each tutoring session. Summaries are editable by the tutor (to allow for human input). These highlights generated can then be used by Dojo Tutor (not the LLM Service Provider) to match to Zoom session video recordings to create video “clips” (“Tutoring Clips”) | – Text-only Tutoring Session Transcript Created from Zoom Audio only recording of Tutoring Session. No audio or video sent to LLM Service Providers. Note that the Tutoring Session Transcripts may contain either tutor or learner identifying information if contained within the transcript –Non-Identifying Text-Based Information (e.g. learner’s first name only, grade, and tutoring subjects) | The output generated for each feature is included within the feature description as well as an indication of whether there is human review | Input collected from - Tutor - Learner (with parent consent)Output disclosed toTutor, Learner, Parent (and others parent chooses to share with. If the Tutoring Clips feature is used, both the highlights and Tutor Clips generated from the Output can be disclosed to the same users.) | Text only Tutoring Session Transcripts, , and Non-Identifying Text-Based Information (e.g. learner’s first name only, grade and tutoring subjects) along with prompts or “instructions” provided by Dojo Tutor are sent by Dojo Tutor to an integrated LLM Service Provider - Anthropic or Open AI for processing. | Retention Period  Zoom Audio and Video Recordings Audio Recordings for Transcription: In connection with transcription services, retained by the service provider to provide the transcription service then deleted. Zoom: 14 days to provide and maintain the service, and for security purposes (unless we are required by law to retain it, need it to ensure the security of our community or our Service, or to enforce our Terms). Dojo Tutor: Within Zoom’s 14-day retention period for these recordings, Dojo Tutor may either download, store and retain the recordings (or elect to have Zoom retain these) so long as the learner’s account is active to display a library of past sessions to the parent, provide and maintain the service, conduct internal analysis, and keep our platform safe and secure. Tutoring Session Transcripts (text only) and Non-Identifying Text-Based Information : Transcription of Audio Recordings: Up to 30 days by the service provider to provide the service. Anthropic or OpenAI: Retained only transiently to provide the service and for trust and safety purposes then deleted immediately upon creation of Outputs. Dojo Tutor: Retained for only as long as the learner’s account is active, unless required by law to retain them, to enforce our policies, or to keep our community secure. Output: Anthropic or OpenAI: Retained only transiently to provide the service and for trust and safety purposes then deleted immediately upon creation of Outputs and transfer of Outputs to ClassDojo. Dojo Tutor: Retained for only as long as the learner’s account is active, unless required by law to retain them, to enforce our policies, or to keep our community secure. In addition, Dojo Tutor will retain the Tutoring Clips generated from the Output for only as long as the learner’s account is active, unless required by law to retain them, to enforce our policies, or to keep our community secure. Storage Zoom: U.S. Anthropic and Open AI: U.S. Dojo Tutor: U.S. SecurityEncrypted at rest and in transit. | | Tutor Prep Helping tutors prepare faster by giving them feedback and tools and information about learners. *Features Include: Post-Tutoring Session Feedback and Targeted CoachingCreate automated write-up of feedback and tips from each tutoring session, as well as tailored coaching recommendations based on recent tutoring session material and the learner’s unique needs. Write-ups and recommendations are editable by the tutor (to allow for human input). Lesson Plans and activities for Tutoring Sessions  Recommend tailored, lesson plans or activities that account for the learner’s needs, goals, and progress. Plans and activities are editable by the tutor (to allow for human input). Dojo Tutor may also use the lesson plans or activities to create additional documents for tutors. | – Text-only Tutoring Session Transcript (trial or subscriber) as well as session summaries, progress reports, recommended assignments of prior tutoring sessions generated by the LLM Created from Zoom Audio only recording of Tutoring Session and prior session summaries of the Tutoring Session Transcript created by the LLM. No audio or video sent to LLM. Note that the Tutoring Session Transcripts may contain either tutor or learner identifying information if contained within the transcript Non-Identifying Text-Based Information (e.g. learner’s first name only, grade, and tutoring subjects) . | The output generated for each feature is included within the feature description as well as an indication of whether there is human review | Input collected from - Tutor - Learner (with parent consent)Output disclosed toTutor, Learner, Parent (and others parent chooses to share with) | Text only Tutoring Session Transcripts, summaries of prior tutoring sessions generated by the LLM, and Non-Identifying Text-Based Information (e.g. learner’s first name only, grade and tutoring subjects) along with prompts or “instructions” provided by Dojo Tutor are sent by Dojo Tutor to an integrated LLM - Anthropic or Open AI for processing. | Retention Period  Zoom Audio and Video Recordings Transcription of Audio Recordings: Retained by the service provider to provide the transcription service then deleted . Zoom: 14 days to provide and maintain the service, and for security purposes (unless noted above) Dojo Tutor: Within Zoom’s 14-day retention period for these recordings, Dojo Tutor may either download, store and retain the recordings (or elect to have Zoom retain these) for up to an additional year to provide and maintain the service, conduct internal analysis, and keep our platform safe and secure. In addition, if a parent opts-in (or instructs Dojo Tutor) to further save the tutoring recording, the tutoring recording will be kept until the parent account is active. Tutoring Session Transcripts (text only) and Non-Identifying Text-Based Information: Transcription of Audio Recordings: Up to 30 days to by the service provider provide the service Anthropic or OpenAI: Retained only transiently to provide the service and for trust and safety purposes then deleted immediately upon creation of Outputs and transfer of Outputs to ClassDojo. Dojo Tutor: Retained for only as long as the learner’s account is active, unless required by law to retain them, to enforce our policies, or to keep our community secure. Output: Anthropic or OpenAI: Retained only transiently to provide the service and for trust and safety purposes then deleted immediately upon creation of Outputs and transfer of Outputs to ClassDojo. Dojo Tutor: Retained for only as long as the learner’s account is active, unless required by law to retain them, to enforce our policies, or to keep our community secure. Storage Zoom : U.S. Anthropic: U.S. Dojo Tutor: U.S. SecurityEncrypted at rest and in transit. | | Trust and Safety *Features Include: Tutor/Session Quality AnalysisCreate internal assessment of tutor and session quality based on session content and engagement. Assessments are editable by the Dojo Tutor personnel (to allow for human input). *For Dojo Tutor internal trust and safety AI use of Tutoring Transcripts and other information, please see our Dojo AI Internal Productivity Tools page located here | – Text- only Tutoring Session Transcript (trial or subscriber) as well as session summaries of prior tutoring sessions generated by the LLM Created from Zoom Audio only Recording of Tutoring Session and prior session summaries of the Tutoring Session Transcript created by the LLM. No audio or video sent to LLM. Note that the Tutoring Session Transcripts may contain either tutor or learner identifying information if contained within the transcript Non-Identifying Text-Based Information (e.g. learner’s first name only, grade, and tutoring subjects) | The output generated for each feature is included within the feature description as well as an indication of whether there is human review | Input collected from - Tutor - Learner (with parent consent)Output disclosed toTutor and internal Dojo Tutor personnel to review | Text only Tutoring Session Transcripts, summaries of prior tutoring sessions generated by the LLM, and Non-Identifying Text-Based Information (e.g. learner’s first name only, grade and tutoring subjects along with prompts or “instructions” provided by Dojo Tutor are sent by Dojo Tutor to an integrated LLM - Anthropic or Open AI for processing. | Retention Period  Zoom Audio and Video Recordings Transcription of Audio Recordings: Retained by the service provider to provide the transcription service then deleted . Zoom: 14 days to provide and maintain the service, and for security purposes (unless noted above). Dojo Tutor: Within Zoom’s 14-day retention period for these recordings, Dojo Tutor may either download, store and retain the recordings (or elect to have Zoom retain these) for up to an additional year to provide and maintain the service, conduct internal analysis, and keep our platform safe and secure. Tutoring Session Transcripts (text only) and Non-Identifying Text-Based Information : Transcription of Audio Recordings: Up to 30 days by the service provider to provide the service Anthropic or OpenAI: Retained only transiently to provide the service and for trust and safety purposes then deleted immediately upon creation of Outputs and transfer of Outputs to ClassDojo. Dojo Tutor: Retained for only as long as the learner’s account is active, unless required by law to retain them, to enforce our policies, or to keep our community secure. Output: Anthropic or Open AI: Retained only transiently to provide the service and for trust and safety purposes then deleted immediately upon creation of Outputs Dojo Tutor: Retained for only as long as the learner’s account is active, unless required by law to retain them, to enforce our policies, or to keep our community secure. Storage Zoom: U.S. Anthropic: U.S. Dojo Tutor: U.S. SecurityEncrypted at rest and in transit.|

| Dojo AI Feature and Processing Done on Inputs | User Information Used to Provide the AI Feature (Inputs) | Output Generated | User Types Input is Collected from and Output Disclosed to | How this Information is provided to the LLM | Retention Period / Storage / Security | | :---- | :---- | :---- | :---- | :---- | :---- | | Tutor Review Summaries Summarize reviews that a Tutor has received from parents and display that summary on the tutor’s public profile | Written reviews from parents of their child’s tutors and tutoring sessions | The output generated for each feature is included within the feature description as well as an indication of whether there is human review | Input collected from - ParentOutput disclosed to- Parent - Tutor (Publicly available) | Text only reviews completed by parents along with prompts or “instructions” provided by Dojo Tutor are sent by Dojo Tutor to an integrated LLM - Anthropic or Open AI for processing. | Retention Period  Input Reviews Anthropic or OpenAI: Retained only transiently to provide the summarization services and then deleted immediately upon creation of Outputs Dojo Tutor: Retained until the parent deletes their account, unless required by law to retain them, to enforce our policies, or to keep our community secure. Output: Anthropic or Open AI: Retained only transiently to provide the service and for trust and safety purposes then deleted immediately upon creation of Outputs Dojo Tutor: Retained until the parent deletes their account, unless required by law to retain them, to enforce our policies, or to keep our community secure. Storage Anthropic: U.S. Dojo Tutor: U.S. SecurityEncrypted at rest and in transit.|

• The processing/prompts and outputs listed are summaries of instructions provided and the examples of the resulting outputs.